Room Reservations

Request Form

Sustainability

Space Terms of Use

Request Form

To reserve a space in the Glasscock Center, please fill out the Room Reservation Request Form.
NOTE: You MUST reserve equipment (laptop, projector, etc.) in advance to guarantee availability.

Please understand that the room you request is merely a preference and that GCHR will place you in the room most appropriate for your needs.

Sending a reservation request is not a guarantee of reservation. You will receive a response to confirm the reservation. If you have any questions, please send an email to glasscock@tamu.edu or call (979) 845-8328. Thank you.

Fill out the Request Form at the bottom of the page

Fields marked with an * are required

Sustainability

Texas A&M University is committed to a culture of sustainability – to respect, protect, and preserve environmental, social, and economic resources to protect our earth for future generations.

The Glasscock Center is happy to take part in these sustainable practices. As such, we discourage the use of plastic water bottles at our events. If you are holding an event in our space, please coordinate with our office to secure the use of our filtered water in pitchers or our re-fillable jugs.

Additionally, we have receptacles for recycling plastic bottles, plastic cups, and cans in our hall. We encourage everyone to utilize these and any of the many other appropriate recycling receptacles found on our campus.

Space Terms of Use

Space Use FAQ

We are delighted to have you make use of the Glasscock Center Library (Room 311), Glasscock Center Conference Room (Room 308), or Glasscock Center Seminar Room (Room 300). We ask you to follow the guidelines below, so that the next users of these areas will find them in good condition:

A MINIMUM of 30 minutes must be allowed between events to allow time for set-up and break-down.
In room 311, stack black plastic chairs and place at the rear (north end) of the room. (NOTE: These chairs slide on from the front. Do NOT stack from top–they will become stuck.)
Make sure the Projector is turned OFF before you leave.
Remove any trash from your event
Leave blinds open.
Make sure doors are closed and locked if your event ends after 5 p.m.
Examine space before exiting to make sure all windows are closed.

If you eat or drink in the room you use, please as appropriate:

Transfer trash to the large waste receptacle in the kitchen or, if that becomes full, into extra trash bags located on that receptacle.
Identify recyclable materials and put in appropriate receptacle
- *See Sustainability regarding use of water bottles and recycling*
Wipe down surfaces with (barely damp) dish cloth, which can be found in kitchen.
Check for vagrant cups, plates, water bottles, especially on the bookshelves and on the floor next to chairs.
NOTE: FOR AFTER HOURS EVENTS, YOU MUST REQUEST USE OF THE KITCHEN IN ADVANCE
If you employ Food Services, it is your responsibility to see that they return the next day to pick up service items and to follow up if they do not.

Please make arrangements with us well in advance of your event to ensure that your audience, caterers, AV providers and so on will have access both to the Glasscock Building itself and to the room you are using.

Glasscock Center Room Reservation Request

Room(s) you are requesting (use ctrl/cmd to select more than one)*
Group name*
If a student group, please list faculty sponsor
Event type*
Title of event
Date you are requesting*
Reservation start and end times*
Event start and end times*
A/V equipment needs (use ctrl/cmd to select more than one). (Please note that we do NOT provide technical assistance; we only supply the equipment.)*
Name of person making reservation*
Event contact name*
Event contact phone
Event contact email*
Email address for reservation confirmation*
GCHR Policies
- A projector and computer are available only during business hours for Humanities Working Group and Co-sponsored events. These items are available on a first come first serve basis. You must reserve the equipment in advance.
- The Glasscock Center does not provide audio-video/technical support. It is your responsibility to secure technical support from either your home department or Liberal Arts IT.
- Rooms are normally available only during working hours. Use at other times must be cleared by the director or associate director.
- Food and non-alcoholic beverages are permitted. All coordination and clean-up is your responsibility. If you are having food delivered, please be sure someone is present to accept the delivery.
- Set-up and clean-up is the responsibility of the party using the space. Please plan to have someone arrive early to set up the room. In some situations, with prior arrangement, Glasscock Center staff can be available to assist with set up.
- For more information, review our full Terms of Use/FAQ.
*
- I have read and understand the policies listed above